Guidelines and Renewal Information

Information and Guidelines for WVU Scholars Program Awards

Award Period & Application of Funds:
Your scholarship award is for the academic year. This means that your disbursement of money will occur in increments of 50% for the fall semester and 50% for the spring semester. Scholarships may not be used during summer semesters unless the student is graduating in the upcoming summer or fall term, or is on track to graduate in three years. All Scholars Program awards are for a maximum of eight undergraduate semesters, or a bachelor’s degree, whichever comes first. Scholarships may not be used during graduate school or to pursue a second bachelor’s degree. In most instances the scholarship is not restricted to payment of tuition and fees, but may be used to cover other educational expenses such as room & board, books & supplies, etc. In addition to the gpa and hours earned requirements for renewal listed below, students must also maintain full time enrollment each semester (12 hours or more).

Withdrawal from the University:
Should you withdraw from school before completing an enrollment period and it is determined you are eligible for a refund of tuition and/or other charges paid to the University, a review of your eligibility to retain all or part of the scholarship for that semester will occur. More information on the refund schedule for withdrawals can be found here – http://studentaccounts.wvu.edu/refunds.

Scholarship Renewal:
If your award is for more than one academic year, you will automatically have your scholarship renewed if you have met the academic standards, as outlined to you in your award letter.

West Virginia Resident Scholarship Renewal

To renew scholarships for subsequent years, all scholars are required to maintain specific cumulative grade-point averages and to earn a minimum of 30 credits per year. The renewal criteria for all WVU West Virginia Resident Scholarships are presented below. Please note that students entering WVU prior to the fall 2017 semester may have different renewal requirements. That information is contained in the original scholarship award letter you received and can also be found here . Please contact the Mountaineer Hub if you aren’t aware of that criteria.

  • Foundation Scholarship Criteria to Renew – An overall minimum GPA of 3.20 after each academic year. Scholars must also earn at least 30 credit hours per year. Also requires 20 hours of approved University Service per semester .
  • Neil S. Bucklew Scholarship
    Criteria to Renew
    – An overall minimum GPA of 3.20 after each academic year. Scholars must also earn at least 30 credit hours per year. Also requires 20 hours of approved University Service per semester.
  • University Merit Scholarship
    Criteria to Renew
    – An overall minimum GPA of 3.20 after each academic year.. Scholars must also earn at least 30 credit hours per year.
  • Scholarship of Distinction Level 1
    Criteria to Renew
    – An overall minimum GPA of 3.20 after each academic year. Scholars must also earn at least 30 credit hours per year.
  • Scholarship of Distinction Level 2
    Criteria to Renew
    – An overall minimum GPA of 3.00 after each academic year. Scholars must also earn at least 30 credit hours per year.
  • Scholarship of Distinction Level 3
    Criteria to Renew
    – An overall minimum GPA of 3.00 after each academic year. Scholars must also earn at least 30 credit hours per year.
  • Scholarship of Distinction Level 4
    Criteria to Renew
    – An overall minimum GPA of 2.75 after each academic year. Scholars must also earn at least 30 credit hours per year.
  • Governor’s Honors Academy Scholarship
    Criteria to Renew
    – An overall minimum GPA of 3.00 after each academic year. Scholars must also earn at least 30 credit hours per year.
  • G. Belmont Berry Scholarship
    Criteria to Renew
    – An overall minimum GPA of 2.75 after each academic year. Scholars must also earn at least 30 credit hours per year.

Residents of Other States Scholarship Renewal

To retain scholarships for subsequent years, all scholars are required to maintain specific cumulative grade-point averages and to complete a minimum of 30 credits per year. The renewal criteria for all WVU Residents of Other States Scholarships are presented below. Please note that students entering WVU prior to the fall 2017 semester may have different renewal requirements. That information is contained in the original scholarship award letter you received and can also be found here . Please contact the Undergraduate Scholarship Office if you aren’t aware of that criteria.

  • University Merit Scholarship
    Criteria to Renew
    – An overall minimum GPA of 3.20 after each academic year. Scholars must also earn at least 30 credit hours per year.
  • Scholarship of Distinction Level 1
    Criteria to Renew
    – An overall minimum GPA of 3.20 after each academic year. Scholars must also earn at least 30 credit hours per year.
  • Scholarship of Distinction Level 2
    Criteria to Renew
    -An overall minimum GPA of 3.00 after each academic year. Scholars must also earn at least 30 credit hours per year.
  • Scholarship of Distinction Level 3
    Criteria to Renew
    – An overall minimum GPA of 2.75 after each academic year . Scholars must also earn at least 30 credit hours per year.

Academic Progress:
Academic standards exist for each level of scholarship awards and are measured at the end of the second summer session of each academic year. Students are notified in writing at the end of the spring semester if appropriate progress has not been attained, and summer school may be used in attempt to make up deficiencies. Students failing to meet renewal requirements by the end of the summer school session will not have their scholarship renewed. Students whose first enrollment is the spring semester or have deferred their scholarship for one or more semesters may be on a different review cycle where academic progress is measured after the fall semester.

Scholarship Renewal Appeal

Deferral:
Students are eligible to be considered for a one-year deferral period for reasons other than attendance at another post-secondary institution. Requests must be submitted to the Undergraduate Scholarship Office, in writing, at least six weeks prior to the beginning of the semester in which the scholarship would begin. Students granted this type of deferral must reapply for admission and financial aid from WVU after the deferral period has ended. Students will retain their full award with no penalty if they enroll after the one-year period. Students who attend another postsecondary institution and have earned at least 15 credit hours will be evaluated for a transfer scholarship when they reapply for admission and financial aid at WVU. Any student transferring from a WVU regional campus or any other institution must meet all renewal guidelines in order to receive their scholarship at WVU.

Leaves of Absence:
Leaves of absence may be granted from the program if medical reasons exist, and the student provides a written statement from a physician. For other leave of absence requests, student must submit an appeal letter to the Coordinator of Undergraduate Scholarships asking approval. Students must notify the Undergraduate Scholarship Office of intent to enroll at least six weeks prior to returning to WVU. A student on leave of absence may typically have his/her eligibility extended by one academic year.

Summer School:
Scholarships from the Undergraduate Scholarship Office may only be used for summer school if a student is graduating in the upcoming summer or next fall semester. Students in three year bachelor’s degree programs may also petition to use awards during summer terms. No other summer awards will be made. Students wishing to utilize a semester of their award in a summer term must submit a written request to the Undergraduate Scholarship Office at least three weeks prior to the start of the summer session.

Multiple Awards:
Students who are eligible to receive more than one scholarship or award through the WVU Undergraduate Scholarship Office will receive the one award with the highest dollar value. Please note that this includes National Merit Scholarships that are sponsored by West Virginia University. The other scholarships in the program which are not stackable with each other include the Foundation, Bucklew, University Merit, Scholarship of Distinction Level 1, Scholarship of Distinction Level 2, Scholarship of Distinction Level 3, Scholarship of Distinction Level 4, Governor’s Honors Academy, and G. Belmont Berry..
Scholarship amounts may be affected if students are receiving need-based financial aid through State or Federal programs. In some instances, it may be necessary for us to reduce the amount of select scholarships if the total gift aid (scholarships and grants) received in a year exceeds the established cost of attendance at WVU.

Changes in Residency or Tuition & Fee Assessment and Scholarship Status

If a student’s residency status changes after a scholarship offer has been made, or they are switched from paying non-resident tuition & fees to resident tuition & fees, the original award will no longer be valid. Only students receiving the non-resident University Merit and Scholarship of Distinction Level 1 will be re-evaluated for new scholarship awards. Two common ways for the tuition & fee-paying status to change are due to the Academic Common Market or Tuition Reciprocity programs, though others may exist. Students who change back to their original tuition & fee-paying status after entering WVU are eligible to reclaim the original scholarship they were awarded, provided they have met the renewal criteria for that award.

Other Financial Assistance
Many of the schools, colleges, and departments on campus offer scholarship assistance to students once academic success has been demonstrated. While some of these units offer scholarships to incoming freshmen students, most of them make their awards to upperclass students. Please visit this link to view links to those web sites: undergradscholarships.wvu.edu. We also highly recommend that you submit the Free Application for Federal Student Aid (FAFSA) so that you may be considered for federal and state loans, grants, and college work- study. The priority deadline for the federal processor to receive the FAFSA is March 1.

Inquiries
Please direct all appeals or inquiries to:

Student Financial Support & Services
Mountaineer Hub, Evansdale Crossing
P.O. Box 6410
Morgantown, WV 26506-6410
Phone: (304) 293-1988
E-Mail: Scholars@mail.wvu.edu